Scanning has become a large part of business as companies begin to go digital. Many are taking this step because they want to reduce costs spent on paper and ink while making their office more environmentally friendly.
With Kyocera products such as their multifunction copiers it’s easy to implement scanning as you aim to go digital. Here some tips on how to use your scanner in your office.
Dual Sided Scanning
Two-sided documents can present a challenge to time restraints when scanning multiple sheets. To make the process quicker use the optional document feeder that will scan both sides of the paper. This way you won’t have to turn the paper over, and re-feed it to be scanned again.
When multiple people are scanning documents keeping them organized can be tricky when the copier assigns a file name on its own. Label documents as you scan them to keep track of records, so they are easy to find.
It’s easy to forget that your Kyocera multifunction copier has a hard drive in, but it does store sensitive data. Thus, it’s important to keep your copier secure. The best way to secure your copier is to require a passcode to release print jobs. This way only authorized users have access to private records.
Finishing options on Kyocera products can include stapling, hole punch, and booklet folder. Take advantage of these options to increase productivity by shortening the amount of time a project takes.
As you can see your Kyocera multifunction copier has a lot to offer when it comes to using the scanning function. To learn more about Kyocera products, call us today