No matter what size your company is or what industry you’re doing business in, you likely rely on a whole army of technology to for your day-to-day operations. In today’s modern business world, technology is a driving force that helps you innovate, stay productive, and compete. Supporting this technology isn’t an easy task, especially given the sheer breadth and volume of tools in a typical office, and many IT departments are overburdened and understaffed as a result. This has contributed to the steep rise in companies that utilize managed IT services, a solution that contributes to lower costs, enhanced productivity, and better technology outcomes. Is it time to outsource your IT? Read on to learn more.
Outsourcing vs. Inhouse IT
Many companies still employ the in-house model of IT management, which usually means they’re operating on a “break-fix” paradigm. In other words, if something’s broken, your IT department will fix it. They don’t have much time for preventative measures or strategic planning, but they’ll do their best to keep your company operating with the staff they have.
On the one hand, in-house IT departments have their benefits: they’re available immediately because they’re right down the hall or on the next floor of your building. On the other hand, staff members and IT departments are expensive to expand, and it can be difficult to keep up with the growing demands of business. That’s where managed IT comes in. Managed network services can be the solution that augments your current IT department and provides the routine maintenance, preventative planning, and monitoring that will keep your system running at optimum efficiency.
Take advantage of the expertise of a trained IT team ready to handle the mundane tasks and let your in-house IT department manage new rollouts, strategic initiatives, anTechnology is a driving force behind today’s businesses—an essential part of day-to-day processes and operations. With an increasingly competitive environment and an ever-changing technological landscape, companies struggle to compete and stay relevant while customer expectations change. Organizations are realizing something that some have been saying for years: paper is becoming a hindrance to modern business.
Paper is slow, impractical, and far from secure. Digital solutions offer an opportunity to get away from the many problems that paper creates, but it can be difficult to change processes to meet the demands of a modern office. The transition from paper to digital can be made much easier with document management.
What is Document Management?
Document management is your filing cabinet’s much smarter, much faster, much savvier cousin. On the surface, document management is a digital filing system; it catalogs, stores, and protects your digital documents. But it’s much more than that. Document management systems can provide you with functionality that will transform your workflows. Let’s take a look at a few.
What to Look for in a Document Management System
As you might suspect, not every document management system is created equally. It’s important to look at your current business processes and identify where you are in need of improvement to get the most out of your system. Here are a few things to look for.
- Cloud access: More companies than ever are looking for solutions that connect field workers, traveling employees, and work-at-home employees to the central office and each other. Cloud access makes this not only possible but simple.
- Easy-to-use interface: Your document management system shouldn’t require an extensive training period to use. The best document management systems have intuitive interfaces that are simple.
- Collaboration support: Emailing documents back and forth to collaborate is slow, inefficient, prone to error, and insecure. Document management can make collaboration a breeze with versioning and other tools.