Has your office become aware of the importance of using less paper? Not only is it important for our planet and its sustainability, but it also improves your reputation and reduces your spending in the printing area of business. If you haven’t yet made strides toward the paperless office, it may seem daunting. That’s why we’d like to share with you about some ways you can reduce paper usage in your office today.
One of the first steps in making changes in your office is to educate your employees. Explaining to them the why behind your changes will help hem buy into those changes and help accomplish your goals. Encourage them to think twice about printing documents, making sure that there isn’t another way to accomplish a particular task. Especially in the case of large meetings with a team, encourage employees to email documents to their coworkers rather than printing several pages for each individual.
Document management paired with a quality scanner can allow you to use even less paper. Once you’ve scanned all physical documents onto a document management system, those documents are well organized and searchable, making day to day work that much easier, and the need to print that much less likely.
Managed Print Services
Adding managed print services to your printer fleet helps you know exactly how many pages you are printing on a regular basis. It can also keep track of the different individuals and departments who are printing the most. By making the unknown known, you can control how much printing is happening in your office.
If you’re interested in help with education, document management or managed print services, please feel free to contact us!