An inefficient print environment can lead to significant costs for your business. With a little bit of work though, your print workspace can be transformed into an environment where your workflow is taken care of quickly and effectively.
Here are a few tips to optimize your print environment:
1. Update Your Equipment
Your old printer might still print, but does it cost you more than you know? If it is more than seven years old, it will not be as functional and energy efficient as it should be. You will find yourself paying for more repairs, dealing with poor connections, and with higher energy costs. Upgrading your old equipment will give you functionality and enhanced energy efficiency.
2. Monitor Purchasing Power
Only one person should be appointed to order print supplies for your print environment. If too many people have access to order, you will find yourself spending more money than you need to with supplies you probably don’t need.
3. Digital Solutions
Automate your workflows to be more efficient and eliminate waste. Enabling a digital document solutions provider will help your business be cost effective and improve security.
4. Digital Documents and Forms
Using a Cloud provider to store documents will save your business time and money from printing. These providers offer easy access and secure storage for your business’ documents and data.
5. Less Time With IT
When your employees are spending time with an IT team to fix an issue with your equipment, they are not spending time doing their job. Locate issues in your print environment and take steps to solve them, so you spend less time trying to fix your equipment. If you need help, hire a managed print provider to help you identify where improvements could be made.
If you’re ready to get your print workspace under control, contact Yost Business Systems today!