If you’ve ever received a document on your desk that looks like it was faxed—10 years ago—then you know how much of a productivity problem poor-quality scanning is. Readability is essential—without it, you’re just wasting paper, ink, energy, and time. So how can you ensure that your scanning quality is up to par? Here are some tips to get you started.
How to Get the Best Quality Scanning Results
Of course, a copy is only as good as the copier it came from. If you’re working with an old scanner or copier that just isn’t cutting it anymore, it’s time to upgrade before looking at settings and messing with technique. If you have a newer, good quality copier and you’re still getting bad results, consider these tips.
- Increase your resolution: Most modern copiers and scanners allow you to increase your scanning resolution. Many have a default resolution of 200dpi, but you’ll get better results with at least a 300dpi. You’ll end up with a larger size document if you scan it to save on a computer or document management system, but the text will be sharp and readable.
- Enable auto color scanning: Is your auto color scanning enabled on your copier? Check to make sure for better quality.
- Enable two-sided scanning: If you’re using double-sided documents, enable two-sided scanning. It’s a productivity hack that will save you time.
- Enable OCR detection: Does your scanner have OCR detection? If not, it’s probably time to upgrade. This feature makes scanned text searchable by indexing every page.
- Use blank page detection: Finally, it’s worthwhile to enable blank page detection if your copier allows it. This ensures that any loose, blank pages won’t end up in your final document.
If your scanner isn’t fulfilling your needs, contact us today to learn about our Lanier products.