If you use document management you already know the benefits such as cost savings, reduced waste, and increased office space. To make document management even more productive, you need to start using optical character recognition(OCR). Read on to learn what OCR is and how it will transform your document management.
What Is OCR?
OCR is the process of converting scanned text documents into searchable digital data. Text documents can include bank statements, receipts, or invoices. In other words, OCR-assisted capture solutions eliminate the task of manually inserting data digitally or duplicating previous data entry. Combined with document management, OCR can streamline your workflows and reduce labor time.
3 Benefits You Don’t Want to Miss
Let OCR technology elevate your document management software to the next level. Take advantage of these benefits for immediate results.
1. Be Done With Manual Entry
If you’re not using OCR, it can be frustrating to scan an invoice and then have to transfer the data over to your accounting software. With OCR, the needed data will be extracted at the time of scanning and accurately processed. This can save your employees an immeasurable amount of time all with the click of a button.
2. Different Document Types
It’s probably the case that you are storing many different types of documents in your document management software. OCR has the capabilities to extract data from all sorts of file structures. Variations in keys, invoice, inv., invoice #, can be automatically searched for.
3. Repetitious Formats
Some invoices or receipts are the structured the same every time you enter them into your document management system. Repeated formats will match to a template that automatically pulls data from distinct zones. This makes for easier batch scanning.
OCR saves you time and increases productivity. To learn more about transforming your document management software, call us today.