Document management is a centralized system for organizing documents digitally. It is a buzzword in the business world, but there’s no reason it should be a corporate secret. Educational institutions can also use document management for the following purposes.
Manage Employee Records
In addition to standard employee documentation, educators possess a list of other certifications. Often these documents are needed for receiving grants or funding additional education such as a Masters or Ph.D. Then there are performance reviews, state education compliance records, and curriculum requirements. It’s no wonder that educational facilities have so many filing cabinets. These files are printing, copied, emailed, and organized over and over. Document management would be a simple solution to storing all employee records in one place.
Simply Financial Processes
School districts have limited financial resources, and it’s important for institutions to not go over budget. Records such as accounts payable, procurement, vendor management, and other fees can be scattered throughout the administration and individual teachers. Document management would gather all of these items in one place making the budget easy to balance. Because of the archived documents, searching for need records would be as easy as typing in a name or invoice number.
Protect Student Privacy
One concern education institutions may have regarding a document management system is the fact that student information would not be kept in their locked cabinet. Administrators should assure them that these records would be more secure with document management. Teachers can have individual passcodes that limit access to confidential files. They would also no longer have to worry about eyes grazing paper on a desk when it is out in the open.
Schools would be smart to implement document management to organize important files while keeping private records safe. To learn more about how document management can benefit educational institutions, call us today!