All businesses have one thing in common; they all produce documentation that needs to be managed responsibly by various rules and regulations. Documentation regulatory compliance will increase as the value of the information collected increases. Personal information is valuable, and the more personal the information is, the more legal rules and regulations are in place to help protect that information.
Outside of any personal information a business collects, there are also compliance regulations for business operation documents that may be used to help the company be successful, as well as for inspection and auditing purposes.
Document Management Needs
If you run a large company, it likely collects large quantities of documentation daily. Document management can quickly become an office nightmare, especially with the ever-changing legal policies and procedures your company must follow.
For example, if your business is in the medical field, then you know there are the Health Insurance Portability and Accountability (HIPAA) standards that must be followed to protect patient health records. A breach can result in fines that can run hundreds of thousands of dollars for a single occurrence.
If you’re in finance, then you know you must be compliant with the Federal Financial Institutions Examination Council (FFIEC) standards. Law offices, schools, mental health and real estate offices are just a few examples of businesses that must follow strict rules and regulations in their documentation standards.
In today’s high-tech world, it’s not just about how your company keeps records. It’s necessary to be able to connect and share information internally and externally in a secure way. A quality document management solution the answer to your business’s organization, storage, and accessibility of your documents.
Your Documentation Management Solutions
Your company doesn’t need to figure out the answer to your document management alone. When you partner with an experienced document management service provider, your business can easily stay in compliance with the regulations as they change.
When you work with Yost, you’ll have access to industry-leading document and data capture software. We have the solutions for your business to manage its documents in the most efficient and organized way on the market today.