When it comes to your printer fleet, you may hear about downsizing to get your machines in order, or upsizing to meet the demands of your growing company. Downsizing sounds stressful because you’ll need to make sure you’re able to stay productive with fewer machines; upsizing sounds—well, expensive.
But a truly customized managed print services provider won’t focus on a one-size-fits-all solution for your company. They’ll tailor their recommendations for your fleet, and instead focus on rightsizing. What is rightsizing? We’re so glad you asked.
Rightsizing: Not Too Much, Not Too Little
What’s the problem with a too big, unwieldy printer fleet? It costs too much money; it drains too much energy; it’s a waste of your resources. What’s wrong with a printer fleet that’s too small? It’s inadequate; you spend too much money outsourcing; you’re missing out on productivity-boosting technology.
What’s the answer? Rightsizing.
Finding the “just right” mixture of copiers, printers, scanners, and fax machines is more of an art than a science. When you work with your managed services provider to find that magic concoction, make sure you’re thinking with an eye toward the future. Your company will undoubtedly grow, and as it does, you’ll want your printer fleet to expand effortlessly with you.
Here are some questions to keep in mind as you rightsize your fleet.
- How much does my company print per month?
- How much of our printing is black-and-white?
- How much is color?
- How many different paper sizes do we use? How many do we need?
- What areas are we growing in? Will this bring new printing needs?
- Are we underusing some of our devices? Why?
- Are your devices in the right place to be fully utilized?
Once you’ve started answering these questions, you’re on the right track. For more information about rightsizing your printer fleet, contact us today.