If there’s one sector that’s buried in paperwork, it’s government agencies. Whether you work in a local city government office or a federal department, you know that the never-ending forms and procedures can be daunting. They exist for a good reason: documentation is vital to make sure that everything stays organized and orderly. But what happens when your records aren’t organized or orderly?
The Shocking Case of the VA
You’re probably familiar with the case of the Office of Veterans Affairs: in 2012, it came to light that the VA office in Winston-Salem, N.C. was filled to the brim (literally) with paperwork. Files bowed tables and stood two feet high and two rows deep—all on top of stuffed filing cabinets.
Hopefully, your office isn’t in this bad of shape, but there’s a good chance you’re still inundated with paperwork. That’s where digital document management comes in. Document management makes for good government, speeding up processes and increasing security. Here’s why you should consider implementing document management in your government office.
- It’s cost effective: As budgets get squeezed, and the balance sheet gets scrutinized, it’s always worthwhile to save money without cutting services. Document management can save you money by reducing staff time burden and reducing paper-related costs.
- It’s more efficient: Better efficiency means better services. Document management makes it simple to find a file, save records for the required amount of time, and comply with regulations.
- It’s more secure: Few things are as crucial as information security, and document management delivers this in a way that paper-based processes just can’t.
For more information about how document management can benefit your local government office, contact us. We can help you implement a customized digital solution that will improve outcomes.