Keeping data secure is a high priority for companies. Whether clients are entrusting them with there information or they are keeping their sensitive information safe, it’s important to make sure no detail gets left behind. When it comes to office equipment, this is why you need to keep your printer secure.
Why You Need to Protect Your Printer
Protecting your office equipment shouldn’t stop short of your printer. The information that is sent to your device whether via scanning or sent to through the network is most likely confidential. Your printer has a hard drive which makes it vulnerable to cyber attacks. Tax forms, financial statements, and patient records are all examples of documents that need confidentiality. If the hard drive stores previous print jobs then you are at risk for someone to access that information. The other threat that unsecured printers pose is during wireless transmission. Someone from a remote location can get ahold of data if not properly secured.
There are always new ways for hackers to access your data. Keeping your software up to date and running routine security check is essential. There are two areas where you can protect your printer, internal and external. Internally you can encrypt your data and install software. Externally you can implement user authorization pins. A pin is a code that someone inputs at the printer to release a print job. A healthy printing fleet will have all of these security measures in place.
As you can see, your printer holds valuable data on the hard drive. If you are not taking the proper steps to protect it, then you leave yourself open to many threats. If you want to learn more about how to keep your data safe with a secure printing fleet, call us today!