If you’re buying a new multifunction printer, you probably have a lot of questions. Start with these eight things to know.
Consider these 8 Factors
Multifunction devices operate at various levels when it comes to printing output. Determine the level of printing your office does whether that’s ten pages a day or one hundred. The amount will direct you towards two different machines.
Your multifunction printer can either copy in black and white only, or you can find one that does color copies. If you need color, don’t forget to double check that it is included.
A scanner is necessary for companies that are transitioning to digital storage. Most devices will allow you to scan to USB or with the network.
Faxing isn’t as common today, but some companies still need it. Faxing isn’t a feature on every multifunction printer so you should specify that you need one.
Ask if purchasing a device includes maintenance support. Your printer will need to be serviced at some point so consider what is most cost-effective.
Look for a multifunction printer that lets you print through a USB, wirelessly or the server. As employees begin to bring in their own devices, it’s important that they can access the printer without a desktop.
Measure the area where you want to put the printer before choosing a device. You’ll either have to pick a new spot or find a machine with the right dimensions.
There is the cost of the machine, and then there is the total cost of ownership. The total cost of ownership includes the device, ink, paper, and maintenance. Don’t forget to figure it all in before making a decision.
You should have a better idea of the type of multifunction printer you need. If you have more questions, call us today and we will assist you!