The copier is integral to business today. If you’re frustrated with your current machine or are lacking updated software, leasing allows you to get the device you need without providing the upfront capital. Here are five things to know about leasing a copier.
1. Your Copy Volume Matters
The size and materials that your copier will tackle will be relevant data when making your decision about which machine to lease. Sending a low volume through a high volume machine as well as too high a volume for a low production machine are equally detrimental. You should also keep in mind the type of paper you’re printing on. The heavy stock paper will wear the machine down faster.
2. Speed Isn’t Everything
Fast machines aren’t necessarily supposed to handle a higher volume. If you are planning to produce a lot of copies, leasing the faster copier might not be the right move. Be sure to align all your copying needs with the right machine, not just based on what sounds good.
3. Color Printing Options
There are distinct differences between light production and business color devices. Light production is for print shops with specialty papers and finishing options. A business color device, on the other hand, will produce an impressive color image for internal documents.
4. Different Lease Terms
You can decide how long you want to lease your copier. For frequently used machines in multi-user environments, you will notice the need for service around 39-48 months. For a smaller office, 60 months is doable.
Your copier can do much more than making document duplicates. When deciding what machine to lease, consider the future of your workflows and features you will want to integrate.
When you are working with a copier dealer, keep this checklist in mind. It will help narrow down your selections, so you end up with the right machine. To learn more about copiers and other office equipment, contact us today.