Scanning is far from obsolete in today’s business world. In fact, it’s an integral part of the transition from paper to digital. With more services and functions taking place online, it’s more important than ever to make sure you have the right tools to succeed. Here are five reasons you should be scanning now.
1. Make Room in the Office
Even with significant digital advancements, the world still runs on paper. This probably means you have a few filing cabinets overflowing with documents. Even if you are unable to throw these files away, you can still find a solution to moving them out of your office space.
Scanning paper documents allows you to record and archive data digitally. This clears paper out of your office and stores it in a secure place. This solution adheres to archival policies whether you need to save information five years or just one.
2. Minimize Wasted Time
Once you have your files organized with cloud software, you will be amazed at the extra time that becomes available. It doesn’t seem like rifling through cabinets eats up a significant amount of time, but it is noticeable once you can search and retrieve files in seconds.
3. Secure Your Files
Scanning your documents gives you a backup copy. It also protects you in the case of damage to your office building such as a fire or natural disaster. Files stored digitally are often more secure than paper documents as protections such as a passcode for authorized users can be put in place.
4. Take Your Business Anywhere
Data stored on cloud software after being scanned is accessible from anywhere. The more mobile your business is, the more productive you can be.
5. Encourage Collaboration
Passing a document throughout the office to get feedback and team input is an unnecessary time waster. Scanning a project allows multiple users to access the document and edit in real time.
To learn more about scanning and other office solutions, call us today!