The only way we know something is wrong with our copier is when it breaks down. For the most part, we only fix equipment after waiting for it to break. If you take preventative care measures, you can stop worrying about the next time your copier will give out. Here are three ways you can care for your copier today:
1. Team Training
Make sure tenured employees know more than the core enter button on the copy machines. The more people know about the copier, the less likely user errors and functionality problems will occur. For new employees, give a brief introduction along with a ‘user manual’ that you’ve drawn up with short cuts and quick fixes. It doesn’t hurt to remind your team to keep sharp objects such as scissor away from the copier to preserve the life of the machine.
2. Regular Cleaning
Dust build ups can cause a decrease in copier quality as well as paper jams. There is regular internal and external cleaning that can be done. Inside the machine, you can vacuum out the drawers and wipe down the paper roller with a cloth. Clean the inside glass regularly for clear copies. Wipe down the outside of the copier with a disinfectant wipe to keep the copier free of germs.
3. Enlist Managed Print
The best way to keep up with the care of your copier is with the help of managed print. The first step that a managed print service takes is assessing your current copier fleet. Their data will tell you which machines are running efficiently and which are slowing workflows down. They might also find that you are copying at a higher volume than your current equipment can handle. Taking care of your copier means pairing the right machine with your workload.
Call us now to learn more about how managed print can help with the care of your copier.