It’s a lot easier to prepare for a disaster than try to pick up the pieces after your office is destroyed or inaccessible. You don’t realize how important your network and the documents it encases are until you try to work without them. Here are three ways to prepare your data for a disaster.
1. Have a Communication Plan
When a disaster strikes, there is often a period of chaos that encompasses a business. The more prepared you are for something like a flood or fire the quicker your team will be able to get back on track. Have a strategy in place for employees to reach out clients and vendors who are affected. The sooner clients are reassured about their data, the more confidence they will have in your company.
2. Backup Documents
Your first line of defense in protecting your data during a disaster is having back up storage. A document management system that utilizes the cloud to organize and archive files will allow you to retrieve your information if your office is inaccessible. Backing up your documents in several places is smart for more than just disaster preparation. It also prepares your company in case of a data breach as well.
3. Industry Standards
Depending on your company you may be held to different industry standards. Preparing your data for disaster recovery can help you meet these requirements. Document management not only organizes your files with cloud software, but it adds a layer of security. You can add user authorization for access and will be able to identify when others have viewed a document.
The takeaways when it comes to preparing your data for a disaster are creating an immediate communication strategy, back up documents in multiple places, and keep up with industry standards to protect your company in case of emergency. Call us today to learn more about how document management can set you up for success.