Production, processing, and storage of documents is an expense that healthcare facilities have traditionally been unable to do away with. Patient records and supply equipment tracking need to have a trail that is efficient and long-term. With document management, healthcare organizations no longer need to rely on paper to document patient and facility needs.
1. Economical Benefits
Facility costs can reduce dramatically by moving to an electronic document management system. When your need to print is smaller, you can minimize consumables like paper, ink, and printing equipment maintenance. In turn, your need to store paper documents will also change, and you can reduce storage costs. Moving away from paper opens up healthcare budgets to other needed expenses.
2. Security Measures
A prominent fear of organizations regarding document management is security. All healthcare facilities are required to meet HIPAA guidelines and can suffer severe consequences otherwise. Moving to an electric document management system can increase the security of your files. With electronic records you have the protection of back up servers should your electricity fail. You’ve also protected yourself with a back up in case of a fire or natural disaster. For day to day security, your documents are timestamped with employee names to track who views what. You can also assign access limitations to individual files.
3. Overall Facility
The ability to access files digitally makes processing times quicker and patient care more efficient. Instead of waiting for photocopies or a physical copy from a different location, facilities can collaborate and share needed records. This will directly benefit your healthcare organization which will see fewer errors, increase in resources, and thus happier healthier patients.
Document management is proven to reduce spending and increase productivity. The healthcare industry should not overlook the benefits of this system as it possesses many traits making it a strong candidate. Meet your need to secure sensitive documents in an organized manner with document management.
To learn more about document management and how it best works with the healthcare industry, call us today!