Hospitals and other health facilities produce volumes of paperwork associated with records, billing, and insurance. As technology advances, healthcare can take advantage of new ways to control their paper-based data. Document management is a tool that allows users to keep records in an organized digital database.
Here are three reasons document management works for healthcare:
1. Cost Effective
A significant portion of costs for hospitals and health care is due to facilities keeping massive amounts of records. Record keeping systems that transition to a digital-based platform saves money a couple of ways.
First, the amount of consumables such as paper and inkjet cartridges is dramatically reduced as well as the associated costs of maintaining printers that are used at a high volume. Second, facilities can cut back on storage and staffing needs. Less physical records mean less space to store them and fewer people needed to log and retrieve files.
2. Compliance with Industry Standards
The level of security with document management systems surpasses that of paper-based systems. There are serious steps to comply with the Health Insurance Portability and Accountability Act that you can attain with digital records. For example, patient information remains discrete as authorized users must gain access which associates an employee name and timestamps with each viewing.
Another feature that protects patient files is the ability to recover data in a disaster as an off-site server stores files.
3. Time and Value Focused On Patients
When using document management services, you will notice an increase in positive feedback. The less time you have to spend on filing and searching for paper records the more time you can spend with patients and focus on critical tasks.
A happier, healthier clientele will emerge as you can concentrate on them.
Document management can help your healthcare facility reduce costs and keep patient information private. To learn more about we can help with taking your office digital, call us today!