Our first thought when we consider doctors, nurses, or healthcare facilities is not paperwork. We think of the person to person relationship and the physical act of getting care. While it’s not our primary thought, the healthcare industry handles many different paper documents daily. Document management is a service that archives documents digitally to increase productivity and efficiency. Here are three reasons the healthcare industry should take advantage of document management.
1. Regulation Compliance
A major hurdle between document management and healthcare providers is the fear that they will not be compliant with industry standards. This worry is not without good reason and should be taken seriously. If implemented correctly, document management can strengthen your HIPPA compliant facility. HIPPA consider a document management system to be compliant when there is Access Control, Physical Safeguards, and Administrative Safeguards. Consult with your document management provider to ensure that you meet these checkpoints.
2. Increased Efficiency
The healthcare industry handles an extreme amount of paper. There are patient records, bills, and other necessary documents. If you have the sense of drowning in paper, you’re not alone. Document management scans and archives documents for quick retrieval. While you may not be able to move away from paper completely, you can have the assurance that your important data is backed up online. Institutions with an offsite server to store files can recover much quicker when natural disasters or fires occur.
3. Record Security
Medical records are sensitive and should be protected accordingly. Document management has extended security features. To limit who has access to what files you can place them in private folders that are only unlocked with a passcode. Document management also gives you full transparency. Whatever actions, even if it’s just viewing, are recorded and available for review.
Document management will improve HIPPA compliancy while creating a more efficient and secure system. To learn more about document management for healthcare facilities, call us today!